What you’ll make
One email that sounds more like you, with its facts and next step intact.
Worked example
A delivery email for an audio sample pack
Say you sell a pack of six WAV samples. Your draft opens with “Unlock your creative potential with this incredible collection.” The useful thing to say first is “Your six WAV samples are ready. Open Purchases to download them.”
The rewrite needs to keep the file count, format, and store label. If you want to mention what buyers can use the sounds for, check the license before adding a line.
Before you start
- Bring the draft, a short sample you wrote, and any names, numbers, or links you need to keep. Remove details you can’t share before putting either piece into chat.
Bring one email and a line you wrote
Pick one draft you want to send. Bring a line you wrote yourself for a similar reader. Write down any numbers, product details, links, and exact labels that the edit needs to keep.
Try the edit in one chat
Copy the prompt into Claude or ChatGPT. Include the draft, your sample, and the details you want to keep if you didn’t enter them above. Send it once you’ve removed any private customer information.
I’d give it my audio pack delivery email and the line ‘Your order is ready’ from a past email.
I’d expect the revised opening to sound just as direct and still say how the buyer gets the files.
Rewrite this email in my voice
Rewrite one email so it sounds like the sample I wrote. Use the details I provide in this chat or in my attachments. Use the sample to match how I open, describe the next action, and break up sentences. Keep every verified name, number, link, promise, and exact quote. Leave unsupported details out. If I haven’t supplied the draft or a writing sample, ask for what’s missing before rewriting. Give me one clean draft I can paste into my email, followed by a short note on any claim I still need to confirm.
Keep the line that helps the reader
Read the edited email aloud. Keep the wording you’d actually say and check it against your original details. For the audio pack, that might be ‘Your six WAV samples are ready. Open Purchases to download them.’ Save your checked draft.
Check it before you send
Open the original email and the product details beside the draft.
- Read the first two lines aloud and fix any wording you wouldn’t use.
- Compare the file count, format, and any promises with the actual offer.
- Check each link or menu label and make sure the reader knows what to do next.
Optional: Save a voice guide you can reuse
Pick two or three lines that sound like you and name what you want to repeat. Try the resulting voice guide on a different short draft and keep the parts that help both pieces.
Find the habits that make this sound like me
Start with your own samples and an upcoming piece to write a voice profile grounded in how you already write.
Here are [three samples I wrote], labeled by audience and purpose. I marked [two lines that feel like me] and [one line that wouldn’t suit this draft]. The next piece is [format] for [recipient], and it needs to [job]. Compare the samples for choices I can hear or see, such as how I open, use contractions, break up long explanations, or ask for an action. If a habit shows up once, label it a possible preference. Write a five- or six-rule editing profile with one short quote from my samples supporting each rule. Give me an example of how a rule changes between two audiences or formats. Include one phrasing choice to avoid and why, using my evidence. End with one question where the samples leave you guessing. Save the rewrite for after I approve the profile.
Try two edits on one paragraph
Once you have a voice profile, try it on a paragraph and see how much editing actually helps.
Here’s [one paragraph], the [voice profile], and the [facts, names, amounts, dates, links, and exact quotes] that must survive. It’s for [recipient and purpose]. Give me one light edit and one version that changes the opening or rhythm more noticeably. Keep concrete terms and quoted words intact. If a voice rule clashes with the meaning, preserve the meaning and show me the conflict. Beneath each version, point out two changes and show where I can confirm the locked facts. Mark any missing detail I’d need to verify. Stop at this paragraph so I can choose a direction.
Edit the full draft and check every fact
After you choose the lighter or stronger edit, apply it to the full draft and compare it with your fact list.
Edit [full draft] for [recipient] using [approved profile and chosen sample edit]. Return the clean draft first. Open with what this reader needs and keep the original meaning, product terms, URLs, numbers, promises, and exact quotes in [fact list]. If the draft and list disagree, flag the line for me and keep the uncertainty visible. After the draft, give me a short comparison of the most meaningful changes and a fact check with the original and revised wording for any line that carries a number, promise, or instruction. Point out any line I should read aloud before sending.
Troubleshooting
The draft sounds like a caricature of me.
Remove quirks that appear in only one sample. Supply a sample closer to this audience and ask for a light copyedit before a broader rewrite.
New details keep slipping into the copy.
Put your verified facts in a separate list and ask for a line-by-line audit. Cut or personally verify every item the assistant added.