What you’ll make
Save a short meeting recap with decisions, agreed actions, and questions still open.
Worked example
Decisions from a community swap planning call
At 08:15 the group suggests setting up the swap outdoors. At 17:40 they agree to use the hall and keep the courtyard available for overflow.
At 19:10 Maya agrees to update the room map after checking the accessible entrance. No due date is set, and nobody takes on the volunteer signup sheet.
Before you start
- Get a transcript you are allowed to use and an attendee list with correct names. Keep a copy of the audio available for checking and note the date and time zone of the call.
- Name the audience for the final record. Remove private details or discussion outside the audience's scope and preserve timestamps or numbered lines for source review.
Choose a transcript and one audience
Open a copy of the transcript you can share. Keep timestamps or line numbers, add the meeting date and purpose, and say who will use the recap.
I have the community swap call with timestamps and names. I’m writing for the organizers.
I want them to see where the swap will happen and what still needs an owner.
Ask for a short recap
Copy the prompt into a new Claude chat. Attach your transcript or paste the relevant part with its timestamps. Ask for decisions, agreed actions, and unresolved questions in the same recap.
I give Claude the hall and courtyard discussion and Maya’s comment about the room map.
The recap should say the hall is the main space, the courtyard is for overflow, and Maya will update the map after checking the entrance.
Make a meeting recap I can check
Write one concise recap from the transcript I’m allowed to share. Use the details I provide in this chat or in my attachments. Give the meeting purpose and date, the final decisions, actions people explicitly agreed to, and open questions. Keep conditions on each action and include the timestamp or line that supports every material decision and commitment. Leave an owner or deadline open when the transcript doesn’t establish it. Keep early proposals out of the confirmed decisions. Ask me for the transcript or one crucial detail if you can’t produce a supported recap.
Check the lines that matter
Open the cited parts of the transcript or replay the audio. Check the last decision if the plan changed during the call. Keep a deadline, condition, or owner open if you can’t verify it.
Save the recap where you keep meeting notes
Put the meeting date on the draft and keep timestamps next to the decisions and actions. Save it for your own use or share it when you’re ready.
- The recap reflects the final decision.
- Each action keeps the condition and owner the source gives.
- Anything still unresolved is easy to find.
Optional: Make a second version for another audience
Use the checked notes to draft a shorter version for someone who missed the meeting. Keep the decisions and owners they need and reread the source before changing a commitment.
Pull out what the group actually agreed to
Use this with a permitted transcript and meeting purpose to make a decision and action record you can verify.
This call was about [purpose] on [date]. Here’s the [permitted transcript with speaker names and timecodes or line numbers]. Extract explicit decisions, commitments, and open questions. For each decision or action, give the timestamp or line range and a short supporting phrase. Capture the final agreement when an earlier proposal changed. If the transcript only shows an idea, leave it under options or open questions. If speaker labels are uncertain, use “unknown speaker” and flag the part I should replay. Make action items a verb plus an observable deliverable. Record owner, deadline, and any condition only where the transcript establishes them. Use “needs confirmation” for gaps, including relative dates with no reliable anchor. If the transcript has no references, number the excerpts you use so I can find them. Finish with the few passages I should verify before sharing.
Check the commitments against the actual discussion
Use this with your draft notes and transcript to catch superseded plans, unclear dates, and possible speaker mix-ups.
Compare [draft decision and action list] with [transcript and meeting date]. For each high-impact item, give my draft wording, what the source actually supports, and the timestamp or lines to replay. Pay close attention to changes later in the call, names near overlapping speech, release dates, ownership, and any condition that limits the promise. If the audio or transcript is unclear, write one neutral question I can ask an attendee. Return supported corrections and a short confirmation list. Keep proposed owners and deadlines marked as unconfirmed until I can verify them.
Make me a meeting recap I can check and share
Use this after verifying your notes to draft a short recap for the intended participants.
Here are [verified decisions and actions, still-open items, date, and purpose] for [participants]. Draft a short recap with the purpose, decisions in plain language, action items with owner and deadline where agreed, and open questions at the end. Preserve conditions and label items still awaiting confirmation. Use language someone who missed the discussion can follow, with just enough context to understand each decision. If a detail I supplied sounds like a proposal or needs approval, keep it out of the confirmed action list. Return the draft and a clean heading structure I can reuse.
Troubleshooting
What if the transcript mixes up two speakers?
Keep the task and timestamp, mark the owner unknown, and replay the exchange or ask both participants to confirm the assignment.
What if a relative date is ambiguous?
Check the meeting date and the speaker's time zone. Preserve the original words and ask for a calendar date before entering a deadline if multiple interpretations are possible.